HRO Notes: Regional Refugee Affairs Assistant

HRO Notes: Regional Refugee Affairs Assistant

Hiring Agency: Embassy Dakar
Position Title: Regional Refugee Affairs Assistant
Open Period: 09/06/2018 – 09/15/2018 Format MM/DD/YYYY
Series/Grade: FS – 1550 5
Salary: (USD) $53,844 – (USD) $53,844
Promotion Potential: FS-5
Duty Location(s): 1 Vacancy in Dakar, SG
For More Info:  +221 33 879 4000 DakarRecruitment@state.gov

Position Link:

Overview

Hiring Path: • Open to the public
Who May Apply/Clarification From the Agency: For USEFM – FP is 05. Actual FP salary determined by Washington D.C.
Security Clearance Required: Public Trust – Background Investigation
Appointment Type Permanent Appointment Type Details: Definite Not to Exceed 5 years.
Marketing Statement: We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.
Summary: The U.S. Mission in Dakar, Senegal is seeking eligible and qualified applicants for the position of Regional Refugee Affairs Assistant.
Supervisory Position: No
Relocation Expenses Reimbursed: No
Travel Required: Not Required

Duties

The Regional Refugee Affairs Specialist supports the work of the Regional Refugee Coordinator (RefCoord) and the Bureau of Population, Refugees, and Migration (PRM). The incumbent’s primary responsibilities will be reporting on political, economic, security, and other issues that affect the safety and well-being of refugees and conflict victims, as well as monitoring and evaluating PRM-funded Non-Governmental Organization (NGO) programs across West Africa. The incumbent will take an active, results-oriented role in monitoring and evaluating PRM’s work in West Africa. The incumbent will develop and maintain comprehensive knowledge of current issues as they relate to humanitarian assistance in West Africa. Incumbent is supervised by the RefCoord and does not supervise others.
Advertisements

Employment Opportunity: USAID – PSC Regional Learning and Knowledge Management Analyst

 

 SOLICITATION NUMBER:     72068518R00005
ISSUANCE DATE:        August 13, 2018

CLOSING DATE:      September 3, 2018 – 5:00 p.m. (Senegal time)

 

 SUBJECT:        SOLICITATION FOR A LOCAL HIRE U.S. PERSONAL SERVICES CONTRACTOR
REGIONAL LEARNING AND KNOWLEDGE MANAGEMENT ANALYST

 

 Dear Prospective Offerors:

The United States Government, represented by the U.S. Agency for International Development (USAID), is seeking offers from U.S. citizens qualified to provide personal services under contract as described in this solicitation.

Offers must be in accordance with Attachment 1, Sections I through VIII of this solicitation.  Incomplete or unsigned offers will not be considered.  Offerors should retain copies of all offer materials for their records.

This solicitation in no way obligates USAID to award a PSC contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of the offers.

Any questions must be directed in writing to the Point of Contact specified in the attached information.

 

JOB VACANCY ANNOUNCEMENT

REGIONAL LEARNING AND KNOWLEDGE MANAGEMENT ANALYST

US PERSONAL SERVICES CONTRACTOR – LOCAL HIRE

 

  1. GENERAL INFORMATION

 

  1. Solicitation Number: 72068518R00005

 

  1. Issuance Date: August 13, 2018

 

  1. Closing Date/Time: September 3, 2018 at 5:00 p.m. (Senegal time)

 

  1. Position Title: Regional Learning and Knowledge Management Analyst

 

  1. Market Value: GS-13 ($75,628 – $98,317 per annum) (Final compensation will be negotiated within the listed market value.)

 

  1. Period of Performance: Immediate upon receipt of security/medical clearances (The duration of the US Personal Services Contract will be for one year, with options of extensions up to five (5) years, subject to satisfactory performance, availability of funds and need of employment.)

 

  1. Place of Performance: Dakar, Senegal

 

  1. Security Access: Employment authorization

 

  1. Statement of Duties:

 

  1. Background and Introduction

USAID/Senegal’s Sahel Regional Office (SRO) is seeking a highly experienced Regional Learning and Knowledge Management Analyst with skills in social scientific research methods, monitoring and evaluation, knowledge management, organizational learning, and analysis of large amounts of social scientific research related to development challenges – specifically as these relate to USAID programming in the Sahel.  The incumbent will be a core member of the SRO and will work closely with the Sahel Regional Technical team based in Dakar, and the USAID staff in the limited presence country offices in Niger, Burkina Faso, and Mauritania. Although the Regional Learning and Knowledge Management Analyst will be a member of the Sahel Regional Program Office of the SRO and will report directly to the Deputy Program Officer, the incumbent is expected to establish solid work relationships with USAID’s Center for Resilience in Washington, the Sahel Regional Technical Office, and the Field Offices in Niger, Burkina Faso, Mauritania and Chad.

 

The SRO is composed of a mixed group of locally hired staff, US Direct Hire, and Personal Services Contractors (PSC) with diverse technical and programmatic backgrounds.  The key function of the SRO is to provide technical and programmatic support to USAID staff throughout the Sahel region in order to promote USAID’s resilience agenda and to support other key foreign policy and development assistance priorities in the region (i.e., promoting good governance, improving health and nutrition, strengthening livelihoods, and reducing vulnerability to violent extremism, etc.). The SRO is led and coordinated by the USAID/Senegal Deputy Mission Director in Dakar, and receives guidance and support from USAID/Washington as needed.

 

The SRO’s portfolio includes oversight and management of USAID’s resilience initiative in the Sahel- Resilience in the Sahel Enhanced (RISE), countering violent extremism (CVE) through the Sahel Development Partnership, bilateral programming in Mauritania focused on promoting socio-economic opportunities for at-risk youth, and bilateral programming in Niger and Burkina Faso focused on promoting good governance and free and fair elections, combating malaria, and enhancing the role of civil society organizations in achieving development objectives. The SRO technical and program teams provide sectoral and technical support, budget management, monitoring and evaluation services, strategic communications, and guidance and oversight on strategy and new project design. In addition, the SRO supports technical staff in the field offices to conduct environmental management including training and monitoring, to serve as subject experts in areas, such as natural resource management, climate change, health, governance, private sector engagement, partnership building, annual portfolio reviews, adaptive management and programming to incorporate lessons learned, and serves a liaison function with counterparts at USAID/Washington and other regional donors and organizations in Dakar and the West Africa region.

 

The role of the Regional Learning and Knowledge Management Analyst will require excellent communication skills as well as technical and analytical capabilities to process and make sense of large amounts of quantitative data, development policy and coordination maps, development hypotheses and theories of change, and other qualitative findings. The incumbent will be required to travel as necessary to provide technical support to the limited presence country offices in Niger, Burkina Faso, Chad, and Mauritania. This position requires refined knowledge of social and political sciences and analytical abilities. The candidate must be an extremely skilled, creative and efficient worker with significant experience in the development sector.

 

  1. Duties and responsibilities

 

  1. Learning and Knowledge Management (60%)

Collaboration, Learning, and Adapting (CLA) – A key function of this position will be to serve as the SRO’s CLA focal point. CLA is USAID’s approach to adaptive management of development assistance programming that prioritizes collaborative efforts aimed at learning, and using knowledge gained to inform decisions and programmatic adaptations. The incumbent will be responsible for overall CLA efforts related to both resilience and CVE programming as well as other bilateral portfolios. This effort includes organizing regular learning events, implementing, updating and monitoring the SRO’s CLA Plan, facilitating collaboration between internal and external partners on learning, and advising on programmatic adaptations based on learning. The CLA function also includes engaging with other key actors in the NGO and donor community involved in similar programming as SRO to facilitate best practices and progressive adaptations. The incumbent may serve as a Contracting/Agreement Officer Representative in his/her role as CLA focal point on learning related contracts and/or grants.

 

Knowledge Management – The incumbent will create and actively manage a knowledge management system for all internal and external, quantitative and qualitative data and knowledge generated through programmatic efforts. This includes managing, tracking, and synthesizing lessons learned and recommendations from evaluations, assessments, studies, portfolio reviews, and indicator data. The information and data stored herein will also be used to respond to requests for information from USAID/Washington, support to technical teams, and other reporting requirements.

 

Data Analysis – Acquire, analyze, manage, and share related development research and technical findings with SRO and limited presence country office colleagues in Niger, Burkina Faso, Chad, and Mauritania. The incumbent will support technical officers to analyze complex quantitative and qualitative data sets to generate summary conclusions, outline programmatic recommendations/adaptations, and to better understand macro-trends in results based on program implementation.

 

  1. Coordination and Data Mapping (20%)

Coordination – The incumbent will be expected to track and coordinate requests for mapping from SRO and regional country offices to periodically create programmatic coordination maps to facilitate better coordination between implementation partners, including both development and humanitarian actors. Coordination maps will serve to facilitate strategic planning, partner collaboration, and monitoring and evaluation of programmatic performance. Coordination maps will be requested on an ad hoc basis and updated regularly. The incumbent may serve as an activity manager for an external mapping consultant or other mechanism, or be asked to further develop geospatial mapping skills.

 

Data Mapping – The incumbent will support the SRO and regional country offices with various data mapping tools to better support strategic thinking and analytical processes. Data mapping could include the creation or analysis of vulnerability maps that demonstrate “structural vulnerability” of local populations to negative well-being outcomes when faced with shocks and stresses and/or donor mapping. Data mapping may also take the form of creating more basic tables, charts, graphs, etc. depending on the needs of the SRO.

 

  1. Miscellaneous Technical and Analytical Support (20%)

Gender Support – The incumbent will provide technical support on gender issues in program and strategy design, implementation, monitoring and evaluation, and in portfolio reviews. The incumbent will assist technical officers to ensure the incorporation of gender recommendations and issues in all technical areas.

 

Technical Support – The incumbent will provide technical support on program implementation, project and strategy design, and in portfolio reviews on an as needed basis. Technical sectors may include agriculture and food security, natural resources management, democracy and governance, health system strengthening and policies, resilience-building, nutrition, countering violent extremism, and systems-thinking etc.

 

Analytical Support – The incumbent will provide additional analytical support to the SRO technical team on an as needed basis as related to resilience and CVE programming as well as bilateral initiatives in the Sahel.

 

  1. Supervisory Relationship

The Learning and Knowledge Management Analyst will report to the USAID/Senegal SRO’s Deputy Program Officer. The Supervisor will set overall objectives. The employee and the supervisor together will develop deadlines, projects, and work to be accomplished. The incumbent is expected to take substantial initiative, act independently, and manage his/her tasks with minimal supervision.

 

  1. Supervisory Relationship

The Learning and Knowledge Management Analyst will exercise no supervisory function.

 

  1. Area of Consideration:

 

U.S. citizens (Locally hired). Candidates who live outside the Dakar area will be considered for employment, but no relocation expenses will be reimbursed.

 

  1. PHYSICAL DEMANDS:

The work requested does not involve undue physical demands.

 

  1. POINT OF CONTACT:

Angela Williams-Bostic, Acting Supervisory Executive Officer, awilliams-bostic@usaid.gov. Applications will NOT be accepted to this e-mail address. Please see item IV for instructions on how and where to submit applications.

 

  1. MINIMUM QUALIFICATIONS

In order to be considered for the position, a candidate must meet the minimum qualifications. Applicant will be pre-screened and only those that meet the minimum qualifications will be considered. These are the minimum qualifications necessary to be considered for the position:

Education – A minimum Master’s degree and appropriate graduate level studies in related social science fields.

Prior Work Experience – The incumbent must have a minimum of five (5) years of experience working in international development and/or social scientific research, including experience with managing research agendas, knowledge management, geographic information system and data analysis. Previous experience working on gender and with USAID or other USG agencies implementing development assistance programming are highly desirable.  Experience working in the Sahel is highly recommended.

Language Proficiency – Superior English speaking and writing skills are essential.  Strong French language skills (speaking and reading) highly desirable and preferred.

Knowledge and Skills – Expert graphic skills, familiarity with research methodologies, and experience in the use of statistical analysis software such as SPSS and the like are highly desirable. The incumbent must have strong analytical, writing and presentation skills and proficiency in the suite of Microsoft Office software to include, but not limited to MS Excel, MS Power Point, and MS Word.

 

  • EVALUATION AND SELECTION FACTORS

 

  1. Education (20 points)

Master’s degree and relevant graduate level studies in related social science fields.

 

  1. Prior Work Experience (40 points)
  1. At least five (5) years of work experience in international development;
  2. Direct work experience with USAID or other USG agency recommended;
  3. Direct work experience relating to resilience and vulnerability, democracy and governance, CVE, and health within the Sahel highly recommended;
  4. Direct work experience working in West Africa highly recommended.

 

  1. Language Proficiency  (20 points)

Superior English speaking and writing skill are essential. Strong French language skills preferred for this position.

  1. Knowledge and Skills (5 points)

Expert skills in Excel, Powerpoint, Word, and graphic design. Geospatial mapping and statistical software highly recommended.

 

  1. Writing Sample Test (to be given at time of interview) (15 points)

Writing is clear, concise, coherent, accurate and grammatically correct.

 

 

  1. APPLYING

 

Qualified applicants are required to submit:

 

  • A cover letter of application highlighting your reason for applying for the position;
  • Most current curriculum vitae (CV) or resume;
  • Fully completed and signed application form AID 309-2 (Offeror Information for Personal Services Contracts with Individuals) which can be found at http://www.usaid.gov/forms/
  • Three (3) professional references, who are not family members or relatives, with telephone and email contacts.
  • Brief appendix of no more than one letter-size page to demonstrate how period experience and/or training have prepared them to meet the specific challenges of the duties and responsibilities described in the Solicitation.

 

Applications must be received by September 3, 2018 at 5:00 p.m. (Senegal time), and submitted electronically to: usaiddakar-hr@usaid.gov

 

To ensure consideration of applications for the intended position, applicants must prominently reference the Solicitation number in the application submission.

 

  1. LIST OF REQUIRED FORMS FOR PSC HIRES

 

Once the Contracting Officer (CO) informs the successful applicant about being selected for a contract award, the CO will provide the successful applicant instructions about how to complete and submit the following forms:

 

  1. Medical History and Examination form (Department of State form)
  2. Questionnaire for Sensitive Positions (for National Security)(SF-86), or
  3. Questionnaire for Non-Sensitive Positions (SF-85)
  4. Finger Print Card (FD-258)
  5. OF-306

 

  1. BENEFITS/ALLOWANCES

 

A U.S. Resident Hire Personal Services Contractor is not eligible for any fringe benefits, differentials, or allowances; and is only eligible for contributions for FICA, health insurance, and life insurance.

 

  • TAXES

 

USPSCs are required to pay Federal income taxes, Medicare and applicable State Income taxes.

 

  • USAID REGULATIONS, POLICIES AND CONTRACT CLAUSES PERTAINING TO PSCs

 

USAID regulations and policies governing USPSC awards are available at these sources:

 

  1. USAID Acquisition Regulation (AIDAR), Appendix D, “Direct USAID Contracts with a U.S. Citizen or a U.S. Resident Alien for Personal Services Abroad,” including contract clause “General Provisions,” available at https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf.

 

  1. Contract Cover Page form AID 309-1 available at https://www.usaid.gov/forms.

 

  1. Acquisition and Assistance Policy Directives/Contract Information Bulletins (AAPDs/CIBs) for Personal Services Contracts with Individuals available at http://www.usaid.gov/work-usaid/aapds-cibs.

 

  1. Ethical Conduct. By the acceptance of a USAID personal services contract as an individual, the contractor will be acknowledging receipt of the “Standards of Ethical Conduct for Employees of the Executive Branch,” available from the U.S. Office of Government Ethics, in accordance with General Provision 2 and 5 CFR 2635. See https://www.oge.gov/web/oge.nsf/OGE%20Regulations.

 

 

Equal Employment Opportunity Policy

The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

 END OF SOLICITATION

 

HRO Notes: Logistician Clerk Vacancy Announcement

Vacancy Announcement Logistician Clerk (USEFM)

 U.S. Mission                                      Dakar, Senegal

Announcement Number:             Dakar-2018-015

Position Title:                                    Logistician Clerk (USEFM)

Opening Period:                               5/25/2018-6/8/2018

Series/Grade:                                   FP 08

Salary:                                                  (USD) 32,378-(USD) 32,378

For More Info:                                   Human Resources Office: Heather Sultana

Who May Apply:                              For USEFM – FP is 08.  Actual FP salary determined by Washington D.C.

  • U.S. Citizen Eligible Family Members (USEFMs) – All Agencies

Security Clearance Required:     Top Secret

Duration Appointment:   Definite Not to Exceed 5 years.

Marketing Statement:  We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Summary: The U.S. Mission in Dakar, Senegal is seeking eligible and qualified applicants for the position of Consular Assistant.

The work schedule for this position is:

  • Full Time (40 hours per week)

Start date: Candidate must be able to begin working within a reasonable period of time of receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Supervisory Position:  No

Duties:  Provides logistics support and related services for the Engineering Services Office/Center related to their technical security equipment, materials and supplies.  This includes performing the annual inventory as well as ordering, receiving and shipping of materials for the Engineering Services Office/Center and its constituent posts throughout the region.

Qualifications and Evaluations

EDUCATION:   Completion of high school, secondary school or equivalent academic qualification.

Requirements:

EXPERIENCE:  One year performing administrative work.

JOB KNOWLEDGE: Must be proficient in computer programs including MS Word, Excel and Outlook. (This will be tested.)

Evaluations:

LANGUAGE:  Level III (good working knowledge) of English is required in speaking, reading and writing. (This may be tested.)

Qualifications:  All applicants under consideration will be required to pass medical and security certifications.

EQUAL EMPLOYMENT OPPORTUNITY (EEO):  The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Benefits:  For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other information:

HIRING PREFERENCE SELECTION PROCESS:  Applicants in the following hiring preference categories are extended a hiring preference in the order listed below.  Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

HIRING PREFERENCE ORDER:

(1)          AEFM / USEFM who is a preference-eligible U.S. Veteran*

(2)          AEFM / USEFM

(3)          FS on LWOP and CS with reemployment rights **

* IMPORTANT:  Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification.  A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service.  Acceptable documentation must be submitted in order for the preference to be given.

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link:  https://careers.state.gov/downloads/files/definitions-for-va.

How to Apply:  All candidates must be able to obtain and hold a Top Secret clearance.

Applicants must complete the following application process to be considered:

  1. Follow this link to the Electronic Recruitment Application (ERA) Website at https://erajobs.state.gov/dos-era/sen/vacancysearch/searchVacancies.hms. Click on the Announcement Number DKR-2018-015 Logistician Clerk (USEFM). Click on “Apply to this Vacancy” in the upper left section of the announcement. Create an account or log in as necessary, and complete the application.
  2. Upload any additional documentation that supports or addresses the requirements listed above (e.g. transcripts, degrees, etc.) into the ERA system.
  3. Review and submit the application.

Required Documents:  Please provide the required documentation listed below with your application:

  • Copy of Orders/Assignment Notification (or equivalent)
  • Degree (not transcript)
  • DD-214 – Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
  • SF-50 (if applicable)
  • Letter(s) of recommendation (optional)
  • List of references (optional)

What to Expect Next:  Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.

For further information:  the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources office.

Thank you for your application and your interest in working at the U.S. Mission in Dakar, Senegal.

HRO Notes: Investigative Assistant Vacancy Announcement

Investigative Assistant Vacancy Announcement (USEFM)

 U.S. Mission                                      Dakar, Senegal

Announcement Number:             Dakar-2018-018

Position Title:                                    Investigative Assistant

Opening Period:                               May 25, 2018 – June 8, 2018

Series/Grade:                                   FP-07

Salary:                                                  (USD) 36,218-(USD) 36,218

For More Info:                                   Human Resources Office: Heather Sultana

Who May Apply:                              For USEFM – FP is 07.  Actual FP salary determined by Washington D.C.

  • U.S. Citizen Eligible Family Members (USEFMs) – All Agencies

 

Security Clearance Required:     Top Secret

Duration Appointment:

Definite Not to Exceed 5 years.

 

Marketing Statement:  We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Summary: The U.S. Mission in Dakar, Senegal is seeking eligible and qualified applicants for the position of Investigative Assistant.

The work schedule for this position is:

  • Full Time (40 hours per week)

Start date: Candidate must be able to begin working within a reasonable period of time of receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Supervisory Position:  No

Duties:  The Investigative Assistant (IA) assists in an array of sensitive and complex criminal investigations related to document fraud, human smuggling, trafficking in persons, and other criminal issues as directed by the Assistant Regional Security Officer- Investigator (ARSO-I). The job holder provides investigative, analytical, and administrative support in the operation of the Diplomatic Security (DS) Overseas Criminal Investigations (OCI) program at post. The job holder updates the ongoing investigations database in Department of State (DOS) computer systems, and controls access of sensitive information. The IA must be able to obtain a Top Secret (TS) security clearance.

Qualifications and Evaluations

EDUCATION:   Two years of general college or university study is required.

Requirements:

EXPERIENCE:  Minimum of three (3) years of administrative, investigative analysis, legal, or law enforcement-related experience is required.

Evaluations:

LANGUAGE:  English level IV (Fluent) Reading/Writing/Speaking is required. (This will be tested.)

Qualifications:  All applicants under consideration will be required to pass medical and security certifications.

EQUAL EMPLOYMENT OPPORTUNITY (EEO):  The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Benefits:

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other information:

HIRING PREFERENCE SELECTION PROCESS:  Applicants in the following hiring preference categories are extended a hiring preference in the order listed below.  Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

HIRING PREFERENCE ORDER:

(1)          AEFM / USEFM who is a preference-eligible U.S. Veteran*

(2)          AEFM / USEFM

(3)          FS on LWOP and CS with reemployment rights **

* IMPORTANT:  Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification.  A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service.  Acceptable documentation must be submitted in order for the preference to be given.

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.) and for additional employment considerations, please visit the following link:  https://careers.state.gov/downloads/files/definitions-for-va.

How to Apply:  All candidates must be able to obtain and hold a Top Secret clearance.

Applicants must complete the following application process to be considered:

  1. Follow this link to the Electronic Recruitment Application (ERA) Website at https://erajobs.state.gov/dos-era/sen/vacancysearch/searchVacancies.hms. Click on the Announcement Number DAKAR-2018-018 Investigative Assistant (USEFM). Click on “Apply to this Vacancy” in the upper left section of the announcement. Create an account or log in as necessary, and complete the application.
  2. Upload any additional documentation that supports or addresses the requirements listed above (e.g. transcripts, degrees, etc.) into the ERA system.
  3. Review and submit the application.

Required Documents:  Please provide the required documentation listed below with your application:

  • Resume
  • Copy of Orders/Assignment Notification (or equivalent)
  • Transcript
  • DD-214 – Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
  • SF-50 (if applicable)
  • Letter(s) of recommendation (optional)
  • List of references (optional)

What to Expect Next:  Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.

For further information:  the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources office.

Thank you for your application and your interest in working at the U.S. Mission Dakar, Senegal.

HRO Notes: Management Assistant WAE

We just posted two more vacancy announcements in the Electronic Recruitment Application (ERA) Website. Both are Management Assistant positions. These positions play a vital role in our embassy as they fill in the blanks. If a Direct Hire OMS or other position is on leave, or there is a gap in coverage, then the Management Assistant fills in to make sure the assigned office can still function at peak efficiency. Assignments in a particular office may be as short as a day or as long as several months. Past Management Assistants have worked in RSO, Political, the Front Office, CLO, GSO, and HR.

As you look at the announcements at https://erajobs.state.gov/dos-era/sen/vacancysearch/searchVacancies.hms, you will notice that one announcement is for a full time position, the other is for “When Actually Employed,” (WAE). This position is similar to temp work, just for the embassy. The hours and assignments are more flexible. If you have any questions about the announcements or the positions, please come see Heather Sultana in HR.

Management Assistant (WAE) Vacancy Announcement

 U.S. Mission                                      U.S. Embassy Dakar

Announcement Number:             Dakar-2018-017

Position Title:                                    Management Assistant (USEFM, When Actually Employed- WAE)

Opening Period:                               May 11, 2018 – May 28, 2018

Series/Grade:                                   FP-07

Salary:                                                  (USD) 43,031-(USD) 43,031

For More Info:                                   Human Resources Office: Heather Sultana

 

Who May Apply:                              For USEFM – FP is 07.  Actual FP salary determined by Washington D.C.

  • U.S. Citizen Eligible Family Members (USEFMs) – All Agencies

Security Clearance Required:     Secret

Duration Appointment:

Definite Not to Exceed 1 year.

Marketing Statement:  We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Summary: The U.S. Mission in Dakar, Senegal is seeking eligible and qualified applicants for the position of Management Assistant.

The work schedule for this position is:

  • Intermittent (Irregular)

Start date: Candidate must be able to begin working within a reasonable period of time of receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Supervisory Position:  No

Duties:  The Management Assistant provides administrative support primarily to the Management Section but to all Agencies/sections as needed. Contacts and coordinates with various Embassy personnel. Fills in for Office Management Specialists, Administrative Assistants, and CLO Assistants in their absences. Performs special projects such as COLA report, differential report, housing handbook, and ICASS handbook.

Qualifications and Evaluations

EDUCATION:   Two years of college education required.

Requirements:

EXPERIENCE:  Minimum of two years general administrative experience is required.

JOB KNOWLEDGE:

Needs to have a general understanding of all Mission sections and other agencies located at Post.

Knowledge of a range of common office management practices and procedures, common filing systems, and grammar, spelling, and punctuation guidelines. Must have the ability to organize routine data and information according to the supervisor’s stated requirements. Must be able to use judgement to analyze information and take appropriate actions (phone calls, prioritizing work, etc.)

Evaluations:

LANGUAGE:  English Level III (good working knowledge, speaking, reading and writing) is required. (This may be tested.)

SKILLS AND ABILITIES:  Knowledge of MS-Office software – Excel, Word, PowerPoint, and Outlook. (This may be tested.)

Qualifications:  All applicants under consideration will be required to pass medical and security certifications.

EQUAL EMPLOYMENT OPPORTUNITY (EEO):  The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Benefits:

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other information:

HIRING PREFERENCE SELECTION PROCESS:  Applicants in the following hiring preference categories are extended a hiring preference in the order listed below.  Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

HIRING PREFERENCE ORDER:

(1)          AEFM / USEFM who is a preference-eligible U.S. Veteran*

(2)          AEFM / USEFM

(3)          FS on LWOP and CS with reemployment rights **

* IMPORTANT:  Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification.  A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service.  Acceptable documentation must be submitted in order for the preference to be given.

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.) and for additional employment considerations, please visit the following link:  https://careers.state.gov/downloads/files/definitions-for-va.

How to Apply:  All candidates must be able to obtain and hold a Secret clearance.

Applicants must complete the following application process to be considered:

  1. Follow this link to the Electronic Recruitment Application (ERA) Website at https://erajobs.state.gov/dos-era/sen/vacancysearch/searchVacancies.hms. Click on the Announcement Number DAKAR-2018-017 Management Assistant (USEFM, When Actually Employed- WAE). Click on “Apply to this Vacancy” in the upper left section of the announcement. Create an account or log in as necessary, and complete the application.
  2. Upload any additional documentation that supports or addresses the requirements listed above (e.g. transcripts, degrees, etc.) into the ERA system.
  3. Review and submit the application.

 Required Documents:  Please provide the required documentation listed below with your application:

  • Copy of Orders/Assignment Notification (or equivalent)
  • Degree (not transcript)
  • DD-214 – Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
  • SF-50 (if applicable)
  • Letter(s) of recommendation (optional)
  • List of references (optional)

What to Expect Next:  Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.

For further information:  the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources office.

Thank you for your application and your interest in working at the U.S. Mission in Dakar, Senegal.

HRO Notes: Management Assistant Full-Time

We just posted two more vacancy announcements in the Electronic Recruitment Application (ERA) Website. Both are Management Assistant positions. These positions play a vital role in our embassy as they fill in the blanks. If a Direct Hire OMS or other position is on leave, or there is a gap in coverage, then the Management Assistant fills in to make sure the assigned office can still function at peak efficiency. Assignments in a particular office may be as short as a day or as long as several months. Past Management Assistants have worked in RSO, Political, the Front Office, CLO, GSO, and HR.

As you look at the announcements at https://erajobs.state.gov/dos-era/sen/vacancysearch/searchVacancies.hms, you will notice that one announcement is for a full time position, the other is for “When Actually Employed,” (WAE). This position is similar to temp work, just for the embassy. The hours and assignments are more flexible. If you have any questions about the announcements or the positions, please come see Heather Sultana in HR.

Management Assistant (full time) Vacancy Announcement

U.S. Mission                                      U.S. Embassy Dakar

Announcement Number:             Dakar-2018-016-R

Position Title:                                    Management Assistant (USEFM, full-time)

Opening Period:                               May 11, 2018 – May 28, 2018

Series/Grade:                                   FP-07

Salary:                                                  (USD) 43,031-(USD) 43,031

For More Info:                                   Human Resources Office: Heather Sultana

Who May Apply:                              For USEFM – FP is 07.  Actual FP salary determined by Washington D.C.

  • U.S. Citizen Eligible Family Members (USEFMs) – All Agencies

Security Clearance Required:     Secret

Duration Appointment:

Definite Not to Exceed 5 years.

Marketing Statement:  We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Summary: The U.S. Mission in Dakar, Senegal is seeking eligible and qualified applicants for the position of Management Assistant.

The work schedule for this position is:

  • Full Time (40 hours per week)

Start date: Candidate must be able to begin working within a reasonable period of time of receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Supervisory Position:  No

Duties:  The Management Assistant provides administrative support primarily to the Management Section but to all Agencies/sections as needed. Contacts and coordinates with various Embassy personnel. Fills in for Office Management Specialists, Administrative Assistants, and CLO Assistants in their absences. Performs special projects such as COLA report, differential report, housing handbook, and ICASS handbook.

Qualifications and Evaluations

EDUCATION:   Two years of college education required.

Requirements:

EXPERIENCE:  Minimum of two years general administrative experience is required.

JOB KNOWLEDGE:

Needs to have a general understanding of all Mission sections and other agencies located at Post.

Knowledge of a range of common office management practices and procedures, common filing systems, and grammar, spelling, and punctuation guidelines. Must have the ability to organize routine data and information according to the supervisor’s stated requirements. Must be able to use judgement to analyze information and take appropriate actions (phone calls, prioritizing work, etc.)

Evaluations:

LANGUAGE:  English Level III (good working knowledge, speaking, reading and writing) is required. (This may be tested.)

SKILLS AND ABILITIES:  Knowledge of MS-Office software – Excel, Word, PowerPoint, and Outlook. (This may be tested.)

Qualifications:  All applicants under consideration will be required to pass medical and security certifications.

EQUAL EMPLOYMENT OPPORTUNITY (EEO):  The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Benefits:

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other information:

HIRING PREFERENCE SELECTION PROCESS:  Applicants in the following hiring preference categories are extended a hiring preference in the order listed below.  Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

HIRING PREFERENCE ORDER:

(1)          AEFM / USEFM who is a preference-eligible U.S. Veteran*

(2)          AEFM / USEFM

(3)          FS on LWOP and CS with reemployment rights **

* IMPORTANT:  Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification.  A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service.  Acceptable documentation must be submitted in order for the preference to be given.

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.) and for additional employment considerations, please visit the following link:  https://careers.state.gov/downloads/files/definitions-for-va.

How to Apply:  All candidates must be able to obtain and hold a Secret clearance.

Applicants must complete the following application process to be considered:

  1. Follow this link to the Electronic Recruitment Application (ERA) Website at https://erajobs.state.gov/dos-era/sen/vacancysearch/searchVacancies.hms. Click on the Announcement Number DAKAR-2018-016-R Management Assistant (Full Time, USEFM). Click on “Apply to this Vacancy” in the upper left section of the announcement. Create an account or log in as necessary, and complete the application.
  2. Upload any additional documentation that supports or addresses the requirements listed above (e.g. transcripts, degrees, etc.) into the ERA system.
  3. Review and submit the application.

 Required Documents:  Please provide the required documentation listed below with your application:

  • Copy of Orders/Assignment Notification (or equivalent)
  • Resume
  • Transcript
  • DD-214 – Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
  • SF-50 (if applicable)
  • Letter(s) of recommendation (optional)
  • List of references (optional)

What to Expect Next:  Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.

For further information:  the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources office.

Thank you for your application and your interest in working at the U.S. Mission in Dakar, Senegal.