Employment: Management Assistant

This position is only available to USEFMs posted in Dakar. All others need not apply.

 

U.S. Mission Dakar

VACANCY ANNOUNCEMENT NUMBER:  DKR-2017-046 

  OPEN TO:                  U.S. Citizen Eligible Family Members (USEFMs) only

 POSITION:                 Management Assistant

REQUIREMENT:       Secret clearance will be required

 OPENING DATE:      January 24, 2018

 CLOSING DATE:      February 7, 2018

 WORK HOURS:        Full-time; 40 hours/week

 SALARY:                   Not-Ordinarily Resident (NOR):  FP-7*

*Final grade/step for NORs will be determined by Washington.

 

 ALL ORDINARILY RESIDENT (OR) APPLICANTS (See Appendix A for definition) MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION. 

  The U.S. Mission in Dakar, Senegal is seeking eligible and qualified applicants for the position of Security Escort.

BASIC FUNCTION OF POSITION

 The Management Assistant provides administrative support primarily to the Management Section but to all Agencies/sections as needed. Contacts and coordinates with various Embassy personnel. Fills in for Office Management Specialists, Administrative Assistants, and CLO Assistants in their absences. Performs special projects such as COLA report, differential report, housing handbook, and ICASS handbook.

 

QUALIFICATIONS REQUIRED

Applicants must address each required qualification listed below with specific and comprehensive information supporting each item.  Failure to do so may result in a determination that the applicant is not qualified.

 

  1. EDUCATION: Two years of college education required.
  2. EXPERIENCE: Minimum of two years general administrative experience is required.

 

  1. LANGUAGE: English Level III (good working knowledge, speaking, reading and writing) is required. (This will be tested.)

 

  1. SKILLS AND ABILITIES: Good interpersonal skills, ability to prioritize large numbers of varied tasks, good follow-up and ability to organize once given general instructions.
  2. JOB KNOWLEDGE:

 

Needs to have a general understanding of all Mission sections and other agencies located at Post. Knowledge MS-Office software preferred- Excel, Word, PowerPoint, and Outlook. (This will be tested.)

 

Knowledge of a range of common office management practices and procedures sufficient to file material and obtain requested data from files.

 

Knowledge of common filing systems sufficient to analyze, design and implement common office procedures.

 

Knowledge of grammar, spelling, punctuation, and required formats sufficient to recognize and correct such errors in correspondence, reports and telegrams.

 

Knowledge of the procedures applicable to the control, authorization, securing and justification for, e.g., printing, maintenance and supply services.

 

Knowledge of the substantive programs of the post as they relate to the office management support functions of the unit or section.

 

Ability to organize routine data and maintain established procedures.

 

Ability to gather information and draft to supervisor’s stated requirements.

 

Ability to use judgement to analyze information and take appropriate actions (phone calls, prioritizing work, etc.)

 

FOR FURTHER INFORMATION:  The complete position description listing all of the duties and responsibilities may be obtained by contacting the Human Resources Office, Heather Sultana, at 33-879-4057 or DakarRecruitment@state.gov.

 

SELECTION PROCESS:  When qualified, applicants who are U.S. Citizen Eligible Family Members (USEFMs) and/or preference-eligible U.S. Veterans are given a preference in hiring.  Therefore, it is essential that these applicants make themselves known as having a hiring preference and specifically address the required qualifications above in their application.

 

 HIRING PREFERENCE ORDER:

 

  • USEFM who is ALSO a preference-eligible U.S. Veteran
  • USEFM OR a preference-eligible U.S. Veteran
  • FS on LWOP

 

 ADDITIONAL SELECTION CRITERIA:

 

  1. Management may consider the following when determining successful candidacy: nepotism,  conflicts of interest, budget, and residency status.

 

  1. Current OR employees serving a probationary period are not eligible to apply. Current OR employees with an Overall Summary Rating of Needs Improvement or Unsatisfactory on their most recent Employee Performance Report (EPR) are not eligible to apply.

 

  1. Current NOR employees hired on a Family Member Appointment (FMA) or a Personal Service Agreement (PSA) are not eligible to apply within the first 90 calendar days of their employment, unless they have a When Actually Employed (WAE) work schedule.

 

  1. The candidate must be able to obtain and hold a Secret security clearance.

 

  1. Candidates who are EFMs, USEFMs, AEFMs, or MOHs must have at least one year remaining on their sponsor’s tour of duty to be considered eligible to apply for this position.

 

HOW TO APPLY:  Applicants must complete the following application process to be considered:  

  1. Follow this link to the Electronic Recruitment Application (ERA) Website at https://erajobs.state.gov/dos-era/vacancy/viewVacancyDetail.hms?_ref=tznxakpnpt0&returnToSearch=true&jnum=250&orgId=17. Click on “Apply to this Vacancy” in the upper left section of the announcement. Create an account or log in as necessary, and complete the application.
  2. Upload any additional documentation that supports or addresses the requirements listed above (e.g. transcripts, degrees, etc.) into the ERA system.
  3. Review and submit the applicaton.

 

 

IMPORTANT:  Applicants claiming a U.S. Veteran’s preference must submit written documentation confirming eligibility (e.g., Member Copy 4 of Form DD-214, Letter from the Veteran’s Administration, or certification documenting eligibility under the VOW Act with an expected discharge no later than 120 days after the certification is submitted) by the closing date of the vacancy announcement.  If the written documentation confirming eligibility is not received in the HR office by the closing date of the vacancy announcement, the U.S. Veteran’s preference will not be considered in the application process.  Specific criteria for receiving a U.S. Veteran’s preference may be found in HR/OE’s Family Member Employment Policy (FMEP). 

 

WHERE TO APPLY:

 

Electronic Recruitment Application (ERA) Website: https://erajobs.state.gov/dos-era/vacancy/viewVacancyDetail.hms?_ref=tznxakpnpt0&returnToSearch=true&jnum=250&orgId=17.

 

EQUAL EMPLOYMENT OPPORTUNITY:  The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.  The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.  The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliation.  Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief.

 

 

Appendix A – DEFINITIONS

 

Eligible Family Member (EFM):  An EFM for employment purposes is defined an individual who meets all of the following criteria:

  • U.S. Citizen or not a U.S. Citizen; and
  • Spouse or same-sex domestic partner (as defined in 3 FAM 1610); or
  • Child, who is unmarried and under 21 years of age or, regardless of age, is incapable of self-support.  The term “child” shall include, in addition to natural offspring, stepchild, adopted child, and a child under legal guardianship of employee, spouse, or same-sex domestic partner when such child is expected to be under legal guardianship until 21 years of age and when dependent upon and normally residing with the guardian; or
  • Parent (including stepparents and legally adoptive parents) of employee, spouse, or same-sex domestic partner, when such parent is at least 51 percent dependent on the employee for support; or
  • Sister or brother (including stepsisters and stepbrothers, or adoptive sisters or brothers) of the employee, spouse, or same-sex domestic partner when such sibling is at least 51 percent dependent on the employee for support, unmarried, and under 21 years of age, or regardless of age, incapable of self-support; and
  • Listed on the travel orders or approved Form OF-126 of a sponsoring employee, i.e., a direct-hire Foreign Service, Civil Service, or uniformed service member who is permanently assigned to or stationed abroad or, as appropriate, at an office of the American Institute in Taiwan; and
  • Is under chief of mission authority.

 

U.S. Citizen Eligible Family Member (USEFM):  A USEFM is an individual who meets all of the following criteria:

  • S. Citizen; and
  • Spouse or same-sex domestic partner (as defined in 3 FAM 1610) of the sponsoring employee; or
  • Child of the sponsoring employee who is unmarried and at least 18 years old; and
  • Listed on the travel orders or approved Form OF-126 of a sponsoring employee, i.e., a direct-hire Foreign Service, Civil Service, or uniformed service member who is permanently assigned to or stationed abroad or, as appropriate, at an office of the American Institute in Taiwan; and resides at the sponsoring employee’s post of assignment abroad, or as appropriate, at an office of the American Institute in Taiwan; and is under chief of mission authority; or
  • resides at an Involuntary Separate Maintenance Allowance (ISMA) location authorized under 3 FAM 3232.2; or
  • Currently receives a U.S. Government retirement annuity or pension from a career in the U.S. Foreign Service or Civil Service.

 

Appointment Eligible Family Member (AEFM):  An AEFM is an individual who meets all of the following criteria:

  • S. Citizen; and
  • Spouse or same-sex domestic partner (as defined in 3 FAM 1610) of the sponsoring employee; or
  • Child of the sponsoring employee who is unmarried and at least 18 years old; and
  • Listed on the travel orders or approved Form OF-126 of a sponsoring employee, i.e., a direct-hire Foreign Service, Civil Service, or uniformed service member who is permanently assigned to or stationed abroad or, as appropriate, at an office of the American Institute in Taiwan (AIT); and
  • Is under chief of mission authority; and
  • Is residing at the sponsoring employee’s post of assignment abroad or, as appropriate, at an office of the American Institute in Taiwan; and
  • Does NOT currently receive a U.S. Government retirement annuity or pension from a career in the U.S. Foreign Service or Civil Service.

 

 Member of Household (MOH):  A MOH is an individual who meets all of the following criteria.

  • A MOH is someone who accompanies or joins a direct-hire Foreign Service, Civil Service, or uniformed service member permanently assigned to or stationed abroad or, as appropriate, at an office of the American Institute in Taiwan; and
  • A MOH must be officially declared to the COM by the sponsoring employee as part of his/her household; and
  • A MOH is under COM authority;
  • A MOH may include a parent, unmarried partner, other relative, or adult child;
  • A MOH may or may not be a U.S. Citizen;
  • A MOH is not an EFM;
  • A MOH is not listed on the travel orders or approved Form F-126 of a sponsoring employee.

 

 Not Ordinarily Resident (NOR) – An individual who meets the following criteria:

  • An EFM, USEFM or AEFM of a direct-hire Foreign Service, Civil Service, or uniformed service member permanently assigned or stationed abroad, or as appropriate, at an office of the American Institute in Taiwan; or
  • Has diplomatic privileges and immunities; and
  • Is eligible for compensation under the FS or GS salary schedule; and
  • Has a U.S. Social Security Number (SSN); and
  • Is not a citizen of the host country; and
  • Does not ordinarily reside in the host country; and
  • Is not subject to host country employment and tax laws.

  

Ordinarily Resident (OR) – An individual who meets the following criteria:

  • A citizen of the host country; or
  • A non-citizen of the host country (including a U.S. citizen or a third-country national) who is locally resident and has legal and/or permanent resident status within the host country and/or who is a holder of a non-diplomatic visa/work and/or residency permit; and/or
  • Is subject to host country employment and tax laws.

 

This announcement can also be found here: https://erajobs.state.gov/dos-era/vacancy/viewVacancyDetail.hms?_ref=tznxakpnpt0&returnToSearch=true&jnum=250&orgId=17.