- The following is an announcement of a vacancy in the Family Liaison Office (DGHR/FLO). Please publish widely throughout your mission and provide a copy to family members who are returning to Washington, DC, and are interested in employment. The application deadline for this position is 11:59 p.m. EDT, November 7, 2016.
- Title: FLO Specialist (CLO), GS-301-11, full time, two-year limited appointment, with potential to be extended up to a maximum of five years, Excepted Service, Schedule A. This appointment is not in the Competitive Service. The selected candidate will receive a two-year Non-Career term appointment with benefits (FERS, TSP, FEGLI and FEHB).
- Summary: The position is located in the Family Liaison Office (FLO), Bureau of Human Resources, Department of State. The incumbent of this position is responsible for providing a wide range of program assistance to the Community Liaison Office (CLO) Program through training, programmatic outreach, administrative and technical support, and development and maintenance of resources to guide and support CLO staff at more than 200 missions overseas. The incumbent reports to the Division Chief with day-to-day oversight from FLO’s CLO Program Officer. This position is located in Washington, DC, and requires some travel.
- The Family Liaison Office was established in 1978 to improve the quality of life of Foreign Service employees and their family members. The FLO assists both employees and family members in the areas of family member employment, educational counseling, crisis support, unaccompanied tours, and expeditious naturalization. FLO provides support to evacuees from overseas missions, is the functional office for the worldwide CLO program, and organizes Washington and overseas training conferences annually. FLO produces numerous publications and electronic media, and its staff brief at numerous FSI courses, presentations to other agency personnel, and webinars and discussions with post communities overseas. Further information about FLO can be found at the following Intranet website: (http://intranet.hr.state.sbu/OFFICES/FLO/Pages/default.aspx) or via internet at: (www.state.gov/flo).
- The Family Liaison Office serves employees and family members not only from the Department of State, but also fields questions and makes referrals for many agencies with personnel abroad, including the U.S. Agency for International Development, the Foreign Commercial Service, the Justice Department, and Peace Corps, and others.
- Key Requirements:
a. U.S. Citizenship.
b. Ability to obtain and maintain a Top Secret security clearance.
- Major Duties:
a. As the initial point of contact and source of information on policies regarding CLO recruitment and staffing and CLO responsibilities, the incumbent responds to inquiries from CLOs and management officers worldwide.
b. The CLO Specialist analyzes and researches gaps in policies and resources impacting the CLO program, recommends changes, and, working with other FLO subject matter experts, coordinates the development of new materials, to include online and print resources.
c. In consultation with the CLO Program Officer, the incumbent manages CLO Professional Development training, to include managing logistics, overseeing the training budget, and evaluating the effectiveness of the training. The incumbent also serves as lead trainer at least twice per year.
d. The CLO Specialist represents FLO, as directed by his/her supervisor, at briefings, meetings, and presentations to advocate for FLO positions and/or provide an overview of the CLO program.
e. To ensure quality and consistency in the worldwide CLO program, the incumbent continually monitors CLO program management trends, and maintains regular contact with CLOs in the field regarding specific areas of CLO responsibility and best practices. The CLO Specialist reaches out to CLOs to obtain current information to be included in background reports or travel notes for high-level visitors.
f. The incumbent provides detailed administrative and technical support for the worldwide CLO program, to include updating the database of worldwide CLO staff; tracking the process and paperwork for hiring of new CLOs; ensuring CLOs fulfill mandatory reporting requirements; developing written guidelines and SOPs; monitoring the CLO Listserv and CLO Program email box and drafting responses; and formatting and distributing the monthly FLO-CLO Connection e-newsletter.
- Qualifications (ranking factors). The successful candidate must have:
A. A minimum of four years of experience living in a Foreign Service community abroad as an Eligible Family Member (EFM) or Member of Household (MOH), and at least two years of experience working as a CLO Coordinator;
B. In-depth knowledge of the scope and complexity of the needs of the Foreign Service community, as well as extensive project management experience in order to effectively manage components of the worldwide CLO program; demonstrated skill in quickly and accurately tracking and updating high volumes of information and data and producing reports. C. Demonstrated experience in the design, delivery and evaluation of training materials for the adult learner and a track record of organizing and facilitating briefings, group discussions, presentations, and off-site training events for large audiences, to include experience managing conference logistics, arrangements and follow-up evaluations;
D. Ability to analyze program activities and related challenges, research and apply relevant regulations, and collaborate with supervisor and colleagues to develop and implement solutions, often under time constraints in the midst of competing demands; ability to multi-task.
- Ability to interact well with others, demonstrating good teamwork; and
F. Solid research and writing skills, to include gathering, organizing, and synthesizing large amounts of material for non-subject matter expert audiences; experience using Microsoft Office suite, including database, spreadsheet, and design applications, as well as collaborative tools such as SharePoint sites, webinars, and familiarity with online survey instruments and social media.
Availability is a key factor.
- How to Apply:
Interested individuals may submit one of the following: an Application for Employment as a Locally Employed Staff or Family Member (DS-174), or a Federal resume (see important instructions for submitting a resume at the end of this announcement). Note: there is no vacancy announcement number; please reference the position title: FLO Specialist (CLO), GS-301-11.
In addition, each candidate must submit a supplemental statement that addresses each of the qualifications (ranking factors) in paragraph 8 and explains in detail how the applicant’s experience (paid or unpaid), education or special training relates to those qualifications. Please include your name and the title and grade of the position for which you are applying. Applications that are incomplete or mailed in government postage-paid envelopes will not be considered.
Please note that because all Family Liaison Office positions are in the Excepted Service, neither past nor current Federal nor executive order eligibility is required. However, if applicants have government employment status or eligibilities, it is helpful to document this in the application to assist in determining the level of skills and abilities of each candidate.
SUMMARY OF REQUIRED APPLICATION ELEMENTS: In summary, you must include ALL of the following. If ANY item is missing or incomplete, your application cannot be considered:
a. A DS-174, a Federal resume, or any other format that contains ALL of the required elements listed in paragraph 13 of this announcement; NOTE: these forms or formats can be found on the internet. The DS-174 should not be submitted via eForms. Please submit the DS-174 as an email attachment;
b. “Supplemental Statement” addressing EACH of the Qualifications and Ranking Factors IN DETAIL. The supplemental statement should list each qualifications/ranking factors in section 8 above and a brief summary of how the applicant meets that particular qualification. A cover letter should not be substituted for the supplemental statement;
c. For Federal employees (including former employees and those on INWS):
d. Most recent Performance Appraisal Report or EER (even if several years old), or if one does not exist, a form DS-1812 or equivalent form from another agency;
e. Most recent SF-50 (even if several years old); and
f. All non-competitive eligible candidates should submit proof of eligibility.
g. For those applicants without Federal employment experience, performance appraisals are optional; and
h. Veterans must demonstrate proof of eligibility by submitting their DD-214 (member copy 4) along with their SF-15 and VA Letter (if applicable).
- Send applications to Sherry Young, HRSS/SEU, by fax at (843)202-3807 or by email to HRSEU@state.gov. Please indicate in the email subject line “FLO Specialist (CLO)” to ensure applications are routed correctly and please include the applicant’s name in the title of any email attachments. Applications may also be sent to Susan Clark-Pothier, HR/SS/SC, 1999 Dyess Avenue, Building E, Charleston, SC 29405. The application must be received by 11:59 p.m. EDT, November 7, 2016. If there are any questions regarding this announcement, please contact Gabrielle Hampson, Division Chief, DGHR/FLO, at (202)647-1076 or HampsonGA@state.gov. Applicants may want to email, cable, or fax (202-647-1670) their intention to apply to Ms. Hampson.
- Evaluation Method: The determination of basic eligibility is based upon review of the federal application or resume and supplemental statement. It is imperative that the information provided be in sufficient detail to permit accurate evaluation of eligibility and background as they relate to the qualification requirements listed in the announcement. Competition for vacancies in the Family Liaison Office is very keen.
- Privacy Act Information: The Office of Personnel Management and other Federal agencies rate applicants for Federal jobs under the authority of sections 1104, 1302, 3301, 3304, 3320, 3361, 3393, and 3394 of title 5 of the United States Code. The information requested is needed to evaluate your qualifications. Other laws require inquiring about citizenship, military service, etc.
- Information for those who wish to submit a resume: Please note that although neither the format nor a particular application form is specified, there is certain information that applicants must provide in order to determine if the legal requirements for Federal employment have been met and to evaluate one’s qualifications. If a resume format is used, it must contain the following information for the applicant to be considered for the position:
PERSONAL AND EDUCATION INFORMATION:
a. Full name, mailing address (with zip code), and day and evening phone numbers, including area code;
b. Social Security Number;
c. Country of citizenship (most Federal jobs require U.S. citizenship);
d. Veteran’s preference (proof of eligibility is required);
e. Highest Federal civilian grade held, including series, beginning, and ending dates;
f. Name, city, and state of last high school attended and date of diploma or GED; and
g. Name and state of colleges and universities attended; major fields of study, type and year of any degrees received (if no degree, show total number of credits earned, and indicate whether they are in quarter or semester hours).
WORK EXPERIENCE AND OTHER QUALIFICATIONS:
Applicants must provide information on their work experience, both paid and non-paid, that is related to the position for which they are applying, including:
a. Job Title (series and grade if Federal employment);
b. Duties and accomplishments;
c. Employer’s name and address;
d. Supervisor’s name and telephone number (indicate if we may contact your current supervisor);
e. Starting and ending dates of employment (month/year);
f. Hours worked per week;
h. Any other qualifications, including: job-related training (title and date of course), skills (e.g. languages, typing speed, and computer software/hardware), current licenses, or honors, awards, and special accomplishments (e.g. honor societies, publications); and
i. Date available.
For additional guidance on the preparation and submission of an application for a U.S. government position, applicants may contact the Department of State Career Development Resources Center (CDRC). This service is available at no cost to employees and family members of U.S. government employees serving overseas under chief of mission authority. The intranet website is (http://intranet.hr.state.sbu/Workforce/Development/CDRC/).
The CDRC can be contacted via telephone at 202-663-3042 or via email at CDRC@state.gov. The CDRC is located at SA- 1, Room L321, Columbia Plaza, 2401 E St. NW, Washington, DC 20520.